WellCFO — Terms and Conditions of Service
Effective upon acceptance at time of enrollment
By enrolling in WellCFO services and submitting payment, you ("Client") agree to be bound by these Terms and Conditions ("Agreement") with WellCFO ("WellCFO," "we," or "us"). This Agreement constitutes a binding contract and governs all services provided under your engagement.
1. Services
WellCFO will provide the following services under the CFO Clarity engagement:
• Bookkeeping & Monthly Close Support: Weekly transaction categorization, reconciliations, and management of the monthly close process to ensure accurate and timely financial records.
• Custom KPIs & Monthly Report: Monthly reporting including standard financial statements, custom key performance indicators relevant to your practice, benchmarking against similar practices, and predictive insights.
• Monthly CFO Breakdown Video: A recorded monthly video from a CPA reviewing financial results, identifying risks, and providing specific prioritized action items.
• Ongoing Decision Support: As-needed financial guidance submitted through a support portal, with a targeted 48-hour response time.
Service Commencement: Bookkeeping services begin upon enrollment. CFO deliverables — including the Custom KPI Report, Monthly CFO Breakdown Video, and Decision Support — will commence following the completion of two full months of bookkeeping. This onboarding period is required to establish clean, reliable financial data that supports meaningful CFO-level analysis.
This Agreement is limited to the services described above. WellCFO does not provide assurance services such as audits, reviews, or compilations of financial statements. Any work outside the scope of these services will be discussed with you in advance and billed at a standard hourly rate of $150 per hour. A separate written agreement will be provided for any material scope additions.
2. Fees and Billing
The fee for CFO Clarity services is $290 per week, billed on a recurring basis. Fees will increase by 4% annually unless otherwise agreed in writing.
Invoices unpaid 30 days past the billing date are subject to an interest charge of 1.5% per month. WellCFO reserves the right to suspend services or terminate this Agreement if invoices remain delinquent. If collection action is required to recover unpaid balances, Client agrees to reimburse WellCFO for all collection costs, including reasonable attorneys' fees.
3. Client Responsibilities
Client is responsible for the following:
• Providing WellCFO with timely access to all documents and accounts necessary to perform services, including but not limited to bank statements, point-of-sale system access, accounts payable and receivable records, leases, loan documents, and any other financial information that impacts your accounting and finances.
• Designing and implementing internal controls to prevent and detect fraud, and promptly informing WellCFO of any known or suspected fraud impacting the business.
• Ensuring compliance with all applicable laws and regulations.
WellCFO will rely on the accuracy and completeness of information provided by Client and will not independently verify it. This engagement cannot be relied upon to detect errors, irregularities, or illegal acts. However, WellCFO will inform Client of any material errors or irregularities that come to our attention.
All financial records maintained in Client's systems remain the property of the Client.
4. Limitation of Liability
WellCFO's maximum liability to Client arising from services rendered under this Agreement shall be limited to the total fees paid by Client to WellCFO during the 12 months preceding the claim.
In the event of a claim by a third party arising from services provided under this Agreement, Client agrees to indemnify and hold WellCFO harmless from all such claims, liabilities, costs, and expenses, except to the extent determined to have resulted from WellCFO's intentional or deliberate misconduct.
5. Termination
This Agreement has a minimum term of four (4) weeks from the date of enrollment. Client may not terminate during this initial period. Following the minimum term, either party may terminate this Agreement at any time by providing written notice to the other party. Email constitutes written notice. Upon termination, Client is obligated to compensate WellCFO for all services rendered through the date of termination.
6. Dispute Resolution
In the event of a dispute, the parties agree to first attempt resolution through good-faith non-binding mediation, with costs shared equally. If mediation does not resolve the dispute, it may be brought before a court of competent jurisdiction in the State of Colorado, to be decided by the court without a jury. Both parties knowingly and voluntarily waive their right to a jury trial. This Agreement is governed by the laws of the State of Colorado.
7. Response to Legal Process
If WellCFO is required to respond to a subpoena, court order, or other legal process related to services performed under this Agreement, Client agrees to compensate WellCFO at a rate of $235 per hour for time expended in connection with such response and to reimburse all related out-of-pocket costs.
8. Entire Agreement
This Agreement constitutes the entire agreement between the parties with respect to the services described herein and supersedes all prior oral or written representations. Any material changes to the terms of this Agreement must be made in writing and acknowledged by both parties.
By submitting payment and enrolling in WellCFO services, Client acknowledges having read, understood, and agreed to these Terms and Conditions.
WellCFO
[email protected]